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Position Vacancy Announcement, Kansas Geological Survey

Position: Procurement Specialist (00065069)

University Title: Accounting Specialist

Start Date: Position available on or about February 13, 2017.

Application Deadline: January 28, 2017

Salary, Employment Status, and Fringe benefits: Starting salary $17,000-$19,000 annual at .50 FTE ($16.35-18.27 per hour), depending on qualifications and experience. Half-time, regular appointment to an Unclassified Professional Staff (UPS) position at the University of Kansas (KU), subject to annual review. Benefits include University staff privileges; vacation leave, sick leave, and holidays; group medical, life insurance, and retirement program options.

Responsibilities

80% Procurement:
Coordinate the purchasing activities of KGS staff. Reviews, evaluates and authorizes purchase requests under $2,000 for KGS staff including technical and scientific supplies and equipment, as well as commonly used items for State and KUCR accounts. Insure that funds are available, that cost effective methods will be used in purchasing and that purchase are in compliance with State and University policies and procedures. Applies and explains to staff the KGS and KU purchasing policies and procedures. Recommends and contacts possible sources for purchase. Contacts vendors for pricing and delivery dates. Evaluates and recommends to supervisor best source for purchases based on information obtained. Uses State and KU contract vendors as required. Determines best ordering method and places orders by p-card, KUPPS shopping cart or local pickup by staff. Resolves problems with vendors regarding product availability, delivery or order status and damaged goods. Submits packing slips and invoices to SSC Account Specialist for processing. Maintains KGS purchasing files including vendor and voucher information files, KGS purchase authorization forms, purchase orders, and contracts used by KGS. Obtain new product information from vendors by phone and/or by meeting with Sales Representatives. Maintains file of current products. Assists with year-end procedures to insure all outstanding invoices are paid or encumbered and that KGS state fund balances are properly utilized.
5% Business Procurement Cards:
Reviews and authorizes purchases for staff using the Business Procurement Card (BPC). Insures that all purchases are in compliance with State and University rules and regulations. Advises staff of any changes in policies and procedures. Submits BPC statements and invoices to SSC. Liaisons with SSC Account Specialist in resolving payment and billing discrepancies. Determines appropriate state account and funding codes to be applied to each charge and submits p-card receipts to SSC Account Specialist for reconciling and processing by established deadlines.
15% Miscellaneous:
Provide support in operations Related section activities. Assists with KGS inventory and supplies information to update equipment inventory. Assist staff with moves, purchase of office furniture and surplus of existing furniture and/or equipment. Maintains and updates building key inventory database. Assigns keys to staff members and conducts physical inventory of assigned keys annually or as requested by supervisor. Recommends process improvements and implements changes as approved by supervisor.

Required Qualifications

  1. High school diploma or GED equivalency and three years of relevant experience, in any combination, of purchasing, accounts payable, and/or office management OR bachelor's degree and one year of relevant experience.
  2. At least one year of experience using PC computer system using Windows and Microsoft Office, particularly Word and Excel.
  3. Excellent written communication skills as evidenced by application materials.
  4. Previous work experience that required knowledge of business procedures.

Preferred Qualifications

  1. Ability to ensure policies and procedures are adhered to.
  2. Knowledge of State and University policies and procedures.
  3. Knowledge of and/or experience with the use of the University PeopleSoft Financial System and KUPPS systems or similar software systems or packages.
  4. Experience with gathering, evaluating and presenting information for review from a number of sources.
  5. Good English verbal communication skills.
  6. Ability to establish and maintain effective working relationships with employees, agencies and vendors.

Application Procedure

Apply online at http://employment.ku.edu/staff/7838BR. Complete the online KU application and upload the following:

  1. Cover letter addressing the required and preferred qualifications;
  2. Resume;
  3. Contact information for 3 professional references.

A complete application will include all items listed above; incomplete applications will not be considered.

Application inquiries:

Annette Delaney, Kansas Geological Survey
Phone: (785) 864-2152
Fax: (785) 864-5317
Email: adelaney@ku.edu

The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression and genetic information in the University's programs and activities. The following person has been designated to handle inquiries regarding the non-discrimination policies: Executive Director of the Office of Institutional Opportunity and Access, IOA@ku.edu, 1246 W. Campus Road, Room 153A, Lawrence, KS, 66045, (785)864-6414, 711 TTY. http://policy.ku.edu/IOA/nondiscrimination

Updated Jan. 19, 2017
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