View of KGS building in Wichita

Wichita Well Sample Library

Mission

The Mission of the Wichita Well Sample Library, Kansas Geological Survey, is to:

  • collect and preserve samples of the Kansas rock record for research and exploration,
  • maintain retail sales for geologic, hydrologic, paleontologic, stratigraphic, geochemical, geophysics and mineral economics publications, maps, and software published by the Survey,
  • make available to the public geological, hydrological and other natural resource information about Kansas, and
  • promote and participate in research and technology transfers.

Services

Sample Examination--In cooperation with oil and gas operators the Library has preserved over 145,900 well samples for research or exploration use.

Well samples may be examined at the Wichita Well Sample Library (WWSL), checked out, or shipped directly to you. Please refer to the Service and Fee Schedule for details. To request samples, complete a Sample Request and Check-out Form and submit to WWSL by either mail, fax or email. Microscopes and a black light are available for use at the WWSL. To search the well sample collection go to http://www.kgs.ku.edu/Magellan/Cuttings/index.html. In addition, a single large file listing all of our holdings is available.

Shelves holding cuttings in Wichita
Kansas140,105 wells
Nebraska2,079
Colorado1,469
Oklahoma1,326
Missouri162
Others757

Sample Preservation Activity

Service and Fee Schedule

Effective January 1, 2013

Sample Processing Fee--Except for Prepared samples, well samples submitted to the Kansas Geological Survey (KGS) for preservation are charged a processing fee for each foot of the preserved sample interval. Sample interval means from the beginning depth of the sample below land surface to the ending depth of the sample below land surface. An adjustment will be allowed for continuous sample skips that are equal to or greater than 10 percent of the total sample interval.

Samples being loaded in boxes
Types of
Well Samples Processed
Cost
Per Foot
Prepared$0.00
Regular$0.06
Irregular$0.12
Duplicate Regular$0.06
Duplicate Irregular$0.12
Confidential Prepared$0.04
Confidential$0.10
Confidential Irregular$0.16
Minimum Processing Fee$20.00
  1. Regular Sample--Samples are clean, dry and placed in properly and legibly labeled sample bags that are grouped by sample depth and the Request to Preserve Formation Samples or Drill Cuttings form is complete and legible.
  2. Irregular Sample--Samples are dirty, wet or placed in incorrectly or illegibly labeled samples bags that are loose and disorganized or the Request to Preserve Formation Samples or Drill Cuttings form is incomplete, illegible or missing.
  3. Duplicate Sample--Operator requests an additional sample set. Duplicate sample classification is based on original sample condition.
  4. Confidential Sample--Operator requests confidential status from the Kansas Corporation Commission.
  5. Prepared Sample--Each clean and dry sample interval is placed in a three inch by five inch, manila envelope with a metal fold top, the sample envelopes are sorted or grouped by interval and correctly and legibly labeled with the following well information:
  1. Company name,
  2. Well number and name,
  3. API number
    • Vertical wells, 000-000-00000, and
    • Horizontal wells, 000-000-00000-0000
  4. Spot location,
  5. Section, Township and Range,
  6. County
  7. State,
  8. Sample interval, start and end depths feet from land surface, and
  9. Any circulation depths and minutes.
Samples envelope

Sample Submission Form

Sample Request Form

Service Fees

Sample Check Out Request per box$3.00
Sample Examination Loan In-house per box$0.00
Sample Examination Loan--Mini 30 day limit per box$8.00
Sample Examination Loan--Regular 60 day limit per box$15.00
Sample Examination Loan--Max 90 day limit per box$22.00
Overdue Loan per box per day$1.00
Shipping and Handling per box$2.00
Postage or FreightActual
Sample Envelope each$0.10
Printed Sample Label per foot$0.04
Library Sample Box each$1.25
Sample Bag 100 per box$25.00
Shipping Container each--small$1.10
Shipping Container each--large$1.50
Copy per document per side$0.25
Scan per document per side$0.50
Fax per document per side$1.00
Copy, fax, or scan per side larger than 8 1/2" x 11"$2.00
Lost or Damaged Samples per box$300.00

Sample Check-out and Return--To request samples, complete a Sample Request and Check-out Form and submit to WWSL by either mail, fax or email. The KGS reserves the right to limit the maximum number of samples and the loan period samples are checked out from the WWSL.

  1. The maximum number of well sample boxes an individual or operator may check out is 10 boxes.
  2. Request or cancellations received after 3:00 p.m. are considered next workday's business.
  3. Samples checked out from the WWSL and not picked up after five days will be returned to the sample library and charged the appropriate service fees.
  4. Samples not returned to WWSL by the end of the loan period are overdue
    1. A sample check-out request must be made prior to the end of the sample examination loan period to prevent an overdue fee.
    2. Until samples are checked in at WWSL, overdue loan fees accrue daily and are invoiced monthly.
  5. Special provisions, acceptable to the KGS, must be made in advance of check-out, if a longer loan period is required for sample examination or more than 10 samples are requested.
  6. An individual or operator shall either:
    1. be charged a fee for sample boxes that are either lost or damaged, or
    2. provide replacement samples, acceptable to KGS, for any samples that are lost or damaged, and
    3. damaged means more than twenty-five percent of the samples in the box are unusable for examination.

Pyrolysis Testing of Samples--Pyrolysis testing is destructive and irreversible as sufficient heat is applied to the samples causing chemical and physical decomposition. The Kansas Geological Survey (KGS) allows pyrolysis examination of formation samples or cuttings providing:

  1. The account of the operator or company requesting the examination is up-to-date and in good standing with the KGS,
  2. There is a sufficient number of wells with formation samples or cuttings, in the same quarter section (160 acre tract), to maintain the scientific and research value of the area's well samples,
  3. The pre-test volume of sample cuttings per envelope is at least 28 grams (one ounce),
  4. A maximum limit of six grams (0.212 ounce) per sample envelope may be consumed for pyrolysis or destructive testing, including any follow-up vitrinite reflectance analyses,
  5. All pyrolysis data, analyses, reports and information associated with the samples and testing are provided to the KGS at the same time the operator or company receives the test data,
  6. After testing is complete and prior to receipt of the test results, the operator or company may request in writing that all test data, analyses, reports and associated information is held confidential by KGS for a maximum period of one year from the request date, and
  7. KGS reserves the right to allow or prohibit pyrolysis examination of formation samples or cuttings.

(Effective July 1, 2014)

Return and Exchange Policy--The Return and Exchange Policy shall be posted, highly visible and inform the customer about the policy.

  1. Items that are not returnable:
    1. Labor, delivery, shipping, postage or services,
    2. Consumable items and special orders,
    3. Open file reports,
    4. Items that are damaged, incomplete, stained, or rendered unsalable,
    5. Marked or otherwise personalized items, or
    6. Opened computer software, except the item may be exchanged for the identical item.
  2. Unless designated not returnable, an item may be exchanged or returned for a refund within fourteen days from the original purchase date.
  3. To facilitate the return or exchange, the original receipt is required.
  4. Refunds are issued by the University of Kansas and may take up to 90 days to process. The following information is required to submit a refund request:
    1. Contact information including name, address, city, state and zip code,
    2. Social Security or tax identification number, and
    3. Original receipt.

Minimum Processing Fee, Late Fees and Penalties:

  1. A minimum processing fee shall be applied to non-prepared well samples submitted to the KGS for preservation.
  2. Payments must be received by the appropriate due date to avoid suspension of services and a 1.5 percent default fee assessed monthly on the unpaid amount.
  3. The following applies to delinquent accounts:
    1. "Due date" means more than 90 days after invoice of services or sales.
    2. Services mean retail sales, sample check-out, research documents, maps, logs, or equipment, and sample preservation.
    3. Only prepared sample sets will be accepted for preservation.
    4. A delinquent account having an unpaid amount greater than $25 and past the due date may be transferred to the University of Kansas for collection no sooner than six months and no later than 12 months after the due date.

Fee Schedule Exceptions--Except for postage, freight, or lost or damaged samples service fees are waived for:

  1. graduate and under-graduate students,
    1. enrolled in an accredited college or university,
    2. performing required course assignments or post-graduate research,
    3. provides a valid student identification, and
    4. provides contact information for either the course instructor or post-graduate research advisor,
  2. research that is either academically published or leading to academic publication, and
  3. at the discretion of the Manager of Wichita Operations KGS when appropriate.

Information Services

The Wichita Well Sample Library provides information and services to the public on energy, water, geology, and geophysics research and educational programs of the Kansas Geological Survey. The library is open to the public.

Public information circulars are free of charge (list available online). Published reports and maps may be purchased. Out-of-print reports and maps may be used at the Library and are not for circulation. Most major credit cards are accepted.

Staff is available to answer questions and make referrals, locate publications and maps, conduct literature searches, assist patrons in the use of library resources, and on-line resources for energy research, oil and gas production, groundwater levels, and GeoKansas.

Hours of Operation

Open 8:00 A. M. through 5:00 P. M. Monday through Friday
Closed--Noon to 1 P.M. and State holidays

Location

4150 W. Monroe Street
Wichita, Kansas 67209-2640
(316) 943-2343
Fax (316) 943-1261
Mike Dealy, Manager Wichita Operations
E-mail mdealy@kgs.ku.edu

Wichita Map showing location of WWSL offices