Wichita Well Sample Library
The Mission of the Wichita Well Sample Library, Kansas Geological Survey, is to:
- collect and preserve samples of the Kansas rock record for research and exploration,
- maintain retail sales for geologic, hydrologic, paleontologic, stratigraphic, geochemical, geophysics and mineral economics publications, maps, and software published by the Survey,
- make available to the public geological, hydrological and other natural resource information about Kansas, and
- promote and participate in research and technology transfers.
Sample Examination--In cooperation with oil and gas operators the Library has preserved over 139,000 well samples for research or exploration use.
Well samples may be examined at the Wichita Well Sample Library (WWSL), checked out, or shipped directly to you. Please refer to the Service and Fee Schedule for details. To request samples, complete a Sample Request and Check-out Form and submit to WWSL by either mail, fax or email. Microscopes and a black light are available for use at the WWSL. To search the well sample collection go to http://www.kgs.ku.edu/Magellan/Cuttings/index.html. In addition, a single large file listing all of our holdings is available.
Sample Preservation Activity
- Distribution of well samples preserved
- Samples processed per month
- 2012 Sample Preservation Activities (Acrobat PDF)
Service and Fee Schedule
Effective January 1, 2013
Sample Processing Fee--Except for Prepared samples, well samples submitted to the Kansas Geological Survey (KGS) for preservation are charged a processing fee for each foot of the preserved sample interval. Sample interval means from the beginning depth of the sample below land surface to the ending depth of the sample below land surface. An adjustment will be allowed for continuous sample skips that are equal to or greater than 10 percent of the total sample interval.
- Regular Sample--Samples are clean, dry and placed in properly and legibly labeled sample bags that are grouped by sample depth and the Request to Preserve Formation Samples or Drill Cuttings form is complete and legible.
- Irregular Sample--Samples are dirty, wet or placed in incorrectly or illegibly labeled samples bags that are loose and disorganized or the Request to Preserve Formation Samples or Drill Cuttings form is incomplete, illegible or missing.
- Duplicate Sample--Operator requests an additional sample set. Duplicate sample classification is based on original sample condition.
- Confidential Sample--Operator requests confidential status from the Kansas Corporation Commission.
- Prepared Sample--Each clean and dry sample interval is placed in a three inch by five inch, manila envelope with a metal fold top, the sample envelopes are sorted or grouped by interval and correctly and legibly labeled with the following well information:
Sample Submission Form
Sample Request Form
- Acrobat PDF version
- Updated Oct. 2013
|Sample Check Out Request per box||$3.00|
|Sample Examination Loan In-house per box||$0.00|
|Sample Examination Loan--Mini 30 day limit per box||$8.00|
|Sample Examination Loan--Regular 60 day limit per box||$15.00|
|Sample Examination Loan--Max 90 day limit per box||$22.00|
|Overdue Loan per box per day||$1.00|
|Shipping and Handling per box||$2.00|
|Postage or Freight||Actual|
|Sample Envelope each||$0.10|
|Printed Sample Label per foot||$0.04|
|Library Sample Box each||$1.25|
|Sample Bag 100 per box||$25.00|
|Shipping Container each--small||$1.10|
|Shipping Container each--large||$1.50|
|Copy per document per side||$0.25|
|Scan per document per side||$0.50|
|Fax per document per side||$1.00|
|Copy, fax, or scan per side larger than 8 1/2" x 11"||$2.00|
|Lost or Damaged Samples per box||$300.00|
Sample Check-out and Return--To request samples, complete a Sample Request and Check-out Form and submit to WWSL by either mail, fax or email. The KGS reserves the right to limit the maximum number of samples and the loan period samples are checked out from the WWSL.
- The maximum number of well sample boxes an individual or operator may check out is 10 boxes.
- Request or cancellations received after 3:00 p.m. are considered next workday's business.
- Samples checked out from the WWSL and not picked up after five days will be returned to the sample library and charged the appropriate service fees.
- Samples not returned to WWSL by the end of the loan period are overdue
- A sample check-out request must be made prior to the end of the sample examination loan period to prevent an overdue fee.
- Until samples are checked in at WWSL, overdue loan fees accrue daily and are invoiced monthly.
- Special provisions, acceptable to the KGS, must be made in advance of check-out, if a longer loan period is required for sample examination or more than 10 samples are requested.
- An individual or operator shall either:
- be charged a fee for sample boxes that are either lost or damaged, or
- provide replacement samples, acceptable to KGS, for any samples that are lost or damaged, and
- damaged means more than twenty-five percent of the samples in the box are unusable for examination.
Return and Exchange Policy--The Return and Exchange Policy shall be posted, highly visible and inform the customer about the policy.
- Items that are not returnable:
- Labor, delivery, shipping, postage or services,
- Consumable items and special orders,
- Open file reports,
- Items that are damaged, incomplete, stained, or rendered unsalable,
- Marked or otherwise personalized items, or
- Opened computer software, except the item may be exchanged for the identical item.
- Unless designated not returnable, an item may be exchanged or returned for a refund within fourteen days from the original purchase date.
- To facilitate the return or exchange, the original receipt is required.
- Refunds are issued by the University of Kansas and may take up to 90 days to process. The following information is required to submit a refund request:
- Contact information including name, address, city, state and zip code,
- Social Security or tax identification number, and
- Original receipt.
Minimum Processing Fee, Late Fees and Penalties:
- A minimum processing fee shall be applied to non-prepared well samples submitted to the KGS for preservation.
- Payments must be received by the appropriate due date to avoid suspension of services and a 1.5 percent default fee assessed monthly on the unpaid amount.
- The following applies to delinquent accounts:
- "Due date" means more than 90 days after invoice of services or sales.
- Services mean retail sales, sample check-out, research documents, maps, logs, or equipment, and sample preservation.
- Only prepared sample sets will be accepted for preservation.
- A delinquent account having an unpaid amount greater than $25 and past the due date may be transferred to the University of Kansas for collection no sooner than six months and no later than 12 months after the due date.
Fee Schedule Exceptions--Except for postage, freight, or lost or damaged samples service fees are waived for:
- graduate and under-graduate students,
- enrolled in an accredited college or university,
- performing required course assignments or post-graduate research,
- provides a valid student identification, and
- provides contact information for either the course instructor or post-graduate research advisor,
- research that is either academically published or leading to academic publication, and
- at the discretion of the Manager of Wichita Operations KGS when appropriate.
The Wichita Well Sample Library provides information and services to the public on energy, water, geology, and geophysics research and educational programs of the Kansas Geological Survey. The library is open to the public.
Public information circulars are free of charge (list available online). Published reports and maps may be purchased. Out-of-print reports and maps may be used at the Library and are not for circulation. Most major credit cards are accepted.
Staff is available to answer questions and make referrals, locate publications and maps, conduct literature searches, assist patrons in the use of library resources, and on-line resources for energy research, oil and gas production, groundwater levels, and GeoKansas.
Hours of Operation
Open 8:00 A. M. through 5:00 P. M. Monday through Friday
Closed--Noon to 1 P.M. and State holidays