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Student Employment, Kansas Geological Survey

This position open only to students enrolled at the University of Kansas.

Working Job Title: Purchasing Assistant (2950721-1)
Regular Hourly or Work Study
Hourly Rate: $8.65
Approximate Start Date: July 30, 2018
KGS Section: Administration (KS)
Hours Per Week: 20 hours per week during business hours, 8 am-5 pm, Monday-Friday


Serves as Purchasing Assistant. Work is of a standardized nature involving a variety of duties requiring different methods of solution and a moderate amount of independent judgment.


  1. Provide assistance and consultation to KGS staff preparing travel expense reports. Submit KGS travel reports to SSC for processing.
  2. Review KGS automotive p-card receipts and assign KGS ID number for entry into KU PeopleSoft.
  3. Enter payment requests in KUPPS and submit to SSC for processing.
  4. Assist in database management of departmental (building key records) and purchasing (sensitive equipment inventory, vendor records, and bid files) activities.
  5. Assist with retention and maintenance of business records. Run Excel reports and draft summaries.
  6. Assist in developing and implementing process improvements.
  7. Provide additional support as assigned.

Required Qualifications

  1. Demonstrated experience using Microsoft Excel on Windows based PC.
  2. Good command of English language with proficiency in grammar as evidenced in application materials.
  3. Detail oriented as demonstrated in application materials and skill in filing.
  4. Available to work in 2-4 hour blocks of time within office hours 8 am-12 noon and 1 pm-5 pm Monday through Friday and able to work during some school breaks and through summer.

During the semester term of the appointment, the student hourly must be enrolled in no fewer than 6 credit hours. For summer periods the student hourly must: 1) have been enrolled in no less than 6 hours in the past spring semester or 2) be pre-enrolled in upcoming fall semester in no less than 6 hours or 3) be enrolled in summer session or 4) be admitted to study in the upcoming fall semester. Student Hourlies may be undergraduate or graduate students. (Exceptions granted for GRA/GTA/GA appointments DO NOT apply to Student Hourly appointments).

Preferred Qualifications

  1. Experience working in an office performing administrative/accounting duties.
  2. Knowledge of People Soft software.
  3. Experience with KU's ordering system.
  4. Business and/or business related course work.
  5. Experience with copying and scanning documents.
  6. Ability to work independently with minimal supervision and follow general instructions.
  7. Valid driver's license for occasional courier runs in State vehicle.

Position Requirement

  1. Valid driver's license for occasional courier runs in State vehicle.

Procedures for Applying

Apply online at Complete online KU student application and attach resume (required). Cover letter addressing required and preferred qualifications is recommended but not required. Provide work references. [Internal: Position number 00067674.]

Person to Contact

Annette Delaney, Kansas Geological Survey
Phone: 864-2152
Fax: 864-5317

Closing Date for Applications

July 18, 2018.

The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression and genetic information in the University's programs and activities. The following person has been designated to handle inquiries regarding the non-discrimination policies: Executive Director of the Office of Institutional Opportunity and Access,, 1246 W. Campus Road, Room 153A, Lawrence, KS, 66045, (785)864-6414, 711 TTY.

Placed online July 6, 2018
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